Paid Opportunities:

Operations Coordinator


The operations coordinator performs administrative, communications, marketing, and office support activities in a dynamic team environment. The operations coordinator will be primarily tasked with heading CAIR-NY’s bookkeeping, including logging transactions, populating financial statements, generating donation reports, drafting donor correspondence, and liaising with CAIR-NY’s accountant. The operations coordinator will often interact with clients on behalf of CAIR-NY, taking case reports, assisting with social media management, and receiving visitors. Other duties may include fielding telephone calls, event management, database management, and filing.

Qualifications and Skills

  •  Substantial experience in financial management, including bookkeeping, payroll, bank reconciliations, and financial reporting.
  • Excellent communications and interpersonal skills.
  • Strong problem solving, time-management, and organizational skills.
  • Strong proficiency in Microsoft Office and QuickBooks Online.
  • Experience with major social media platforms, including Facebook, Instagram, and Twitter.
  • Experience with website management and mailing list management.
  • Business Administration and/or Accounting Degree preferred.
  • Hours flexible, part time (20 hours), Monday thru Friday.

Clerical Duties

  • Answer telephones, reply to physical mail and general emails.
  • File docs in sharepoint folders.
  • Draft letters and create templates for routine communications.
  • Execute mass mailings.
  • Manage spreadsheets. 
  • Assist with client intakes.
  • General office management (supplies, equip functioning).
  • Receive, sort, distribute incoming communications.
  • Assist with volunteer, intern, and staff recruitment.
  • Scheduling appointments as needed.


  • Process required labor compliance  (ex: labor posters, disability/workers comp).
  • Work with accountant to file taxes.
  • Make sure all insurance policies are updated/renewed.
  • Submit yearly payroll reports and staff census to insurance companies.

       Process Financials

  • Create biweekly financial reports.
  • Payroll processing, accounts payable and receivables.
  • Add new staff to payroll.
  • Donor management: process payments, generate lists for top donors, track recurring payments.
  • Generate year-end receipts.

To apply for the position please submit your resume and cover letter to with the subject line "Operations Coordinator".